The role
Role overview
A Purchasing & Logistics Admin is needed in Kuching to process purchase orders, coordinate suppliers and shipments, and maintain accurate logistics records.
Details
Overview
Purchasing & Logistics Admin is needed in Kuching to manage purchase orders, supplier coordination and shipment tracking.
Responsibilities
1. Prepare, issue and process Purchase Orders (PO) accurately and in a timely manner.
2. Assist with daily purchasing activities and follow up on outstanding purchase orders.
3. Liaise with suppliers to confirm order details, pricing, quantities, delivery schedules and product availability.
4. Monitor and follow up on shipment status and Estimated Time of Arrival (ETA).
5. Coordinate with suppliers, freight forwarders, couriers and internal departments regarding shipment and delivery arrangements.
6. Check delivery status and ensure goods arrive according to the agreed schedule.
7. Follow up on delayed or outstanding orders and provide updates to the relevant departments.
8. Verify PO, delivery orders, invoices and other purchasing/logistics documents for accuracy and completeness.
9. Maintain proper filing and records of POs, invoices, delivery documents, shipment details and supplier information.
10. Update purchasing and shipment information in the company system or Excel.
11. Assist in preparing purchasing and logistics reports when required.
12. Ensure all purchasing documents are properly filed for easy retrieval and audit purposes.
13. Assist the Purchasing/Procurement team with administrative and coordination tasks.
14. Perform other duties and responsibilities assigned by the supervisor or management.
Requirements
1. Minimum 1 to 2 years of experience in purchasing, procurement, logistics or administration is preferred.
2. Candidates with relevant administrative experience and good organizational skills are encouraged to apply.
3. Minimum SPM/Certificate/Diploma in Business Administration, Supply Chain, Logistics, Purchasing or a related field.
4. Good knowledge of Microsoft Office, especially Excel and Word.
5. Experience with PO processing, supplier follow-up, shipment tracking and document filing will be an advantage.
6. Good communication and coordination skills.
7. Able to communicate effectively with suppliers, logistics providers and internal departments.
8. Detail-oriented with good accuracy in handling documents and data.
9. Good time-management and organizational skills.
10. Able to work independently as well as in a team.
11. Able to handle multiple tasks and follow up on outstanding orders.
12. Responsible, proactive and willing to learn.
Location
Kuching, Sarawak