Project Administrative Executive - Kuching

Overview Provide administrative, coordination, documentation, and reporting support to the Project Execution and Technical Service teams, ensuring smooth project operations, accurate records, proper communication, and timely completion of support tasks. Requirements 1. Diploma/Degree or equivalent in Business Administration or related field. 2. 1-2 years of administrative experience in an engineering or project environment is preferred. 3. Experience handling documentation or project admin is an advantage. 4. Applicants may require visit to sites for documentation or coordination tasks. 5. Requires basic understanding of safety and compliance requirements. Responsibilities 1. Prepare, update, maintain project and service documents, including all kinds of reports, forms, logs and letters. 2. Manage documentation filing, version control and retrieval. 3. Ensure accuracy, completeness and traceability of all records. 4. Prepare purchase requisitions and support procurement documentation. 5. Coordinate delivery of materials, tools and consumables to site. 6. Maintain simple inventory records. 7. Maintain HSE documents such as permits, training records and risk assessment forms. 8. Support in scheduling safety briefings. 9. Ensure proper filing of safety documentation. 10. Assist with meeting arrangements, travel coordination and office logistics. 11. Handle correspondence, phone calls and simple client communication when required. 12. Support preparation of presentations, minutes and internal reports. Location Kuching, Sarawak