Project Admin Executive (Based in Kuching)

Overview Manage, control and maintain all incoming and outgoing project documents including drawings, correspondences, reports and transmittals. Requirements 1. Minimum 2-3 years related experience, relevant experience in construction field is an added advantage. 2. Proficient in MS Office (Word, Excel, PowerPoint), Canvas and PDF Management tools. Responsibilities 1. Manage, control and maintain all incoming and outgoing project documents including drawings, correspondences, reports and transmittals. 2. Ensure all documents are properly logged, indexed and filed according to the company's document control procedure. 3. Maintain document register for traceability and quick retrieval. 4. Distribute controlled copies of documents to relevant project personnel and ensure superseded versions are removed. 5. Support the project team in preparing and submitting document transmittal, letters, reports, memos and meeting minutes. 6. Handle site correspondence, including emails, courier and incoming/outgoing mail. 7. Support the Project Manager, Engineers and QAQC team in document submission, filing, and tracking of approvals. 8. Assist in scheduling and arranging meetings, appointments and logistics. 9. Assist in maintaining the filing system for ISO / QAQC documentation. 10. Perform other project or administrative-related tasks as assigned by superiors from time to time. Location Kuching