HEAD OF ADMINISTRATION & FINANCE

Overview We are seeking a highly organised, meticulous, and experienced professional to lead the Administration & Finance Department for ICOM SQUARE. This role is responsible for the full spectrum of administrative, financial, and compliance functions essential to the smooth operation of ICOM SQUARE. The candidate will manage financial reporting, tenancy administration, collections, statutory compliance, and provide strong support to the Management and Joint Management Body (JMB)/Management Corporation (MC). Requirements 1. Diploma/Bachelor's in Accounting, Finance, Business Admin, Property Management, or equivalent. 2. Minimum 5 years' experience in administration or accounting, preferably in commercial centre, mall, strata, or property management. 3. Proficient in SQL Accounting, AutoCount, or similar accounting systems. 4. Excellent communication in English/BM; Mandarin is an advantage. 5. Strong analytical skills, integrity, leadership, and independence. Responsibilities 1. Oversee full accounting operations including accounts payable/receivable, bank reconciliation, maintenance fee billing, sinking fund monitoring, and service charge administration. 2. Prepare monthly, quarterly, and annual financial statements, management reports, and cash-flow summaries for the commercial centre. 3. Ensure timely issuance of invoices, reminders, and legal follow-ups for outstanding dues. 4. Monitor the centre's budget, expenditure, and cost-control measures. 5. Maintain proper records of contracts, tenancy agreements, insurance policies, licences, regulatory documents, and building compliance files. 6. Coordinate with auditors for annual audits, statutory reporting, and tax filings. 7. Ensure compliance with Strata Management Ordinance (if applicable), BOMBA fire compliance, local council licensing, insurance requirements, and building operation guidelines. 8. Act as the main administrative liaison for tenants, owners, vendors, and service providers. 9. Handle tenancy administration including documentation, renewals, notices, and tenant onboarding. 10. Assist in resolving tenant enquiries, complaints, and operational matters in a professional and timely manner. 11. Prepare agendas, minutes, and financial summaries for Board/JMB/Management meetings. 12. Provide administrative support for AGMs, EGMs, and committee meetings. 13. Enhance administrative systems, financial workflows, document control, and HR support functions. 14. Implement best practices for commercial property management operations. Location Kuching, Sarawak