Administrative Assistant

Overview We are seeking an Administrative Assistant to be based in Kuching, Sarawak. The role involves managing reception, preparing tender documents, and maintaining company licenses. Requirements 1. Minimum SPM, Diploma, or Bachelor's Degree in Business Administration, Office Management, or a related field. 2. At least 2 years of working experience in an administrative and receptionist role, preferably in the construction industry. 3. Proficient in preparation of tender documentation, tender submissions, and the renewal of contractor licenses and registrations (e.g., CIDB, MOF, SSM, UPK and other relevant authorities). 4. Familiar with e-Perolehan and other online tender portals is an added advantage. 5. Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook). 6. Strong knowledge in using SQL Financial Accounting Software. 7. Good written and excellent verbal communication skills and telephone etiquette in English and Bahasa Malaysia. 8. Possess own transportation with a valid driving D license. Responsibilities 1. Manage the reception area by welcoming visitors, answering telephone calls and handling incoming and outgoing correspondence. 2. Prepare, compile, submit and maintain tender documents, ensuring all submissions are complete, accurate and submitted within the required deadlines. 3. Monitor tender advertisement and maintain an up-to-date tender schedule and submission records. 4. Handle the renewal and maintenance of company licenses, registrations and certifications including CIDB, MOF, SSM, UPK and other relevant authorities. 5. Draft, issue, record and maintain official company correspondence including letters, memos, notices and other administrative documents. 6. Order and maintain office stationery, pantry supplies and other office consumables, ensuring sufficient stock at all times. 7. Monitor office maintenance and coordinate with vendors, contractors and service providers to ensure office facilities and equipment are properly maintained. 8. Prepare and issue Purchase Order (PO) using SQL Financial Accounting software and maintain accurate purchasing records. 9. Coordinate with suppliers on quotations, deliveries and purchase-related matters. Location Kuching, Sarawak