The role
Role overview
The Administrative Executive will oversee daily office operations, facilities management, documentation, and management support in Kuching. Requires a Diploma or Degree in Business Administration and at least 5 years of relevant corporate administration experience.
Details
Overview
The Administrative Executive will oversee daily office operations, manage office supplies, and ensure smooth administrative workflows in Kuching. This role also covers facilities management, systematic documentation, and providing support to local management.
Requirements
1. Minimum Diploma or Degree in Business Administration, Management, or a related discipline.
2. Minimum 5 years of working experience in corporate administration or office management.
3. Proficient in MS Office (Word, Excel, PowerPoint) and office management software.
4. Strong organizational, time management, and multi-tasking skills with great attention to detail.
5. Able to work independently with minimal supervision and handle confidential matters professionally.
6. Good communication and interpersonal skills with a positive, proactive working attitude.
7. Required language(s): English, Bahasa Malaysia and ability to speak additional regional languages is an added advantage to support client communication.
Responsibilities
1. Office Administration: Oversee daily office operations, maintain office supplies, manage asset inventories, and ensure smooth administrative workflows.
2. Facilities & Operations: Manage maintenance, cleanliness, and security of office premises, including liaising with building management and vendors.
3. Documentation & Filing: Organize and maintain systematic filing systems, corporate records, contracts, and confidential documents.
4. Management Support: Assist local management with meeting arrangements, calendar management, travel bookings, and drafting correspondence or reports.
5. Ad-hoc Duties: Perform other administrative tasks and operational duties as assigned by superiors.
Location
Kuching